<img src="https://secure.intelligent-business-7.com/799503.png" style="display:none;">
Get Started

Automate purchase requests, enforce policy, and approve POs faster—all without disrupting how teams work. Powered by Teampay and part of the Paystand platform.

Learn More
purchase-order-approval-workflow_header-1

Why Businesses Choose Paystand’s Purchase Order Approval Software

Cut Days Sales Outstanding

Automate Approval Workflows

Route purchase order requests to the right approver instantly based on your predefined rules.
Policy compliance

Ensure Policy Compliance

Enforce spend limits, vendor rules, and department-specific policies automatically.
AI Matching Assist

Integrate with Existing Tools

Approve purchases directly from Slack, Microsoft Teams, or web.
Speed up

Speed Up Procurement Cycles

Eliminate bottlenecks with guided workflows and instant notifications.
Bitcoin Pioneering Commercial Blockchain

Improve Spend Visibility

Track PO status, payment terms, and supplier data in one dashboard—driving better decision-making and measurable cost savings.
Integrate with Your Cloud-Based ERP

Sync with Your ERP

Automatically reconcile approved POs and transactions into your general ledger.

Approval Workflows That Fit the Way Teams Work

The Purchase Assistant lives in the tools your team already uses, such as Slack, Microsoft Teams, or even your browser. No extra training, no chasing down approvals. Employees simply follow guided steps while Paystand routes each request to the right approver, ensuring speed and compliance from the start.

purchase-order-approval-workflow_01

Your Spend Policy, Applied Automatically

Every purchase request is checked against your rules in real time. Spend limits, vendor restrictions, and department workflows are enforced without manual oversight. With built-in compliance, teams can make purchases with confidence while staying within budget and adhering to policy.

 

purchase-order-approval-workflow_02-1

Testimonials

“Teampay by Paystand has been incredibly transformational for our business. Reimbursable business expenses have dropped dramatically, which is amazing. And it just allows us much greater control over the expenses that are coming through to the business.”

Robert Fulkerson

President and CEO at RJ Reliance

Go Beyond POs with Proactive Spend Approval

Apply policy before money moves—across every payment workflow.
Not all purchases run through a PO. Marketing campaigns, subscriptions, travel, and one-off expenses still need control. Paystand extends spend approval and payment approval to every request, embedding checks inside the tools your teams already use. With guided payment workflows, budgets stay on track and policy is enforced before funds are committed.

What this adds beyond PO approvals

Unified spend approval for PO and non-PO purchases (cards, reimbursements, software, vendors)
Dynamic payment workflows that route by amount, category, department, or vendor risk
Faster payment approvals with Slack/Teams prompts, inline Q&A, and instant status updates
Pre-approved payment methods (cards or virtual accounts) provisioned only after approval
Complete audit trail from request → approval → payment → reconciliation

Outcomes you can measure

Fewer out-of-policy payments and surprise expenses
Shorter cycle times from request to approved payment
Clearer budget visibility across all payment workflows—not just POs

Transform Your Purchase Approval Workflow

Empower employees to get the resources they need quickly—securely, and in-policy. With Paystand’s purchase order automation, you’ll have a fully auditable, automated approval process from request to payment.

 

purchase-order-approval-workflow_03-1

Connect and Scale with Confidence

Paystand’s purchase order approval system integrates with your ERP, messaging platforms, and accounting software for rapid implementation and minimal disruption—making it one of the most flexible purchase order systems available.

Explore Integrations
purchase-order-approval-workflow_04-1

Frequently Asked Questions

1. What is purchase order approval software?

It’s a system that automates the process of submitting, reviewing, and approving POs, including assigning and tracking purchase order numbers, ensuring compliance, and reducing delays. 

2. What are the benefits of automating the PO approval process?

Faster approval cycles, improved policy enforcement, reduced errors, and greater visibility into spend on all goods or services your business needs.

3. How does Paystand’s PO approval software work with existing tools?

Employees can submit and approve requests directly from Slack, Microsoft Teams, or their browser.

4. What features should I look for in purchase order management software?

Key features include automated routing, integration with ERPs, customizable approval workflows, and real-time status tracking.

5. Does Paystand’s solution integrate with accounting systems?

Yes, it integrates with ERPs like NetSuite, Microsoft Dynamics 365, Sage Intacct, and more for seamless reconciliation. See our integrations page here.

Start Automating Purchase Approvals Today

Make faster, better purchasing decisions with less manual oversight—powered by Paystand + Teampay.

Paystand is on a mission to create a more open financial system, starting with B2B payments. Using blockchain and cloud technology, we pioneered Payments-as-a-Service to digitize and automate your entire cash lifecycle. Our software makes it possible to digitize receivables, automate processing, reduce time-to-cash, eliminate transaction fees, and enable new revenue.

© Paystand, Inc. 2025. All Rights Reserved.