A Comprehensive Guide to NetSuite Invoicing

May 6, 2024 by Zazil Martinez

Manual invoicing can be time-consuming and error-prone, slowing business efficiency and cash flow. NetSuite invoicing offers a robust, integrated solution that eliminates these challenges.

With NetSuite, you can create invoices quickly and easily, automate repetitive tasks, enter an invoice, and gain real-time insights into your invoicing performance.

Whether you are a small business owner or managing a large enterprise, NetSuite invoicing can help you streamline your billing processes, improve cash flow visibility, and make better financial decisions. Users subscribe to NetSuite and enjoy the beauty of cloud software with its core platform, optional modules, and the ability to activate new modules as needed quickly.

Keep on reading and delve into all that NetSuite invoicing has to offer.


What is a NetSuite Invoice Template?

NetSuite invoice templates provide a customizable foundation for your invoices, ensuring a consistent brand experience and professional presentation.

  • Key elements:
    1. Company logo and branding colors
    2. Clear and concise messaging
    3. Customer contact details (name, address, email)
    4. Itemized product or service listings with descriptions
    5. Quantity and pricing breakdowns for each item
    6. Payment terms and due dates prominently displayed
    7. Optional fields for notes, tax calculations, or additional information
  • Flexibility. Tailor layouts and formatting to your preferences and industry standards.
  • Benefits. Strengthen brand identity, improve customer satisfaction, and create informative and easy-to-read invoices.


How to Create an Invoice in NetSuite

Here's a step-by-step guide to creating invoices in NetSuite:

  1. Go to Transactions > Sales > Create Invoices
  2. Select the desired invoice template
  3. Enter customer information
  4. Add items or services from your inventory list
  5. Specify quantities and pricing
  6. Set payment terms and due dates
  7. Include any notes or additional information
  8. Review and save the invoice


How to Automate the NetSuite Invoicing Process

NetSuite offers extensive automation capabilities to streamline processing invoices:

  • Recurring invoices. Automate billing for subscriptions or regular services.
  • Payment reminders. Set up automated email reminders for outstanding invoices.
  • Online payment portals. Integrate payment gateways to allow customers to pay directly from their invoices.
  • SuiteApps for enhanced functionality. Explore SuiteApps, the NetSuite marketplace, to add even more customization and automation to your invoicing process.

netsuite best practices

What are the Benefits of Using NetSuite Invoicing?

  • Improved efficiency. Eliminate manual processes and save time.
  • Enhanced cash flow. Get paid faster with online payments and automated reminders.
  • Reduced errors. Minimize mistakes and ensure accurate invoicing.
  • Better customer experience. Provide clear, professional invoices and convenient payment options.
  • Real-time insights. Access up-to-date reporting and analytics to track key invoicing metrics.

Netsuite Cash Velocity

How to Find the Best NetSuite Integration

Consider integrating NetSuite with specialized solutions for more advanced invoicing features, payment processing (including ERP payment solutions or exploring NetSuite integrated payments), and handling vendor invoices. Look for integrations that:

  • Meet PCI-DSS Level 1 compliance. Ensure the highest level of payment data security.
  • Offer flexible payment options. Support credit cards, bank transfers, and other payment methods.
  • Enable custom collection plans. Tailor your receivables management approach.

netsuite payment integration

NetSuite invoicing empowers businesses to streamline their billing processes, improving efficiency, cash flow, and customer satisfaction. By leveraging customizable invoice templates, automating repetitive tasks (such as automated cash application with NetSuite), and integrating with external payment solutions like Paystand, NetSuite can transform your invoicing into a strategic advantage.

NetSuite invoicing checklist

Paystand, for example, offers secure and frictionless payment processing, allowing your customers to pay quickly and easily through various channels. Additionally, NetSuite's robust reporting and analytics features provide valuable insights into your invoicing performance. For smooth workflows, look into tools for NetSuite account reconciliation. To master the platform, consider NetSuite training or even NetSuite certification.

To learn more about how NetSuite invoicing can benefit your business (including the annual license and optional implementation fees), talk to one of our experts and book a demo today.