Expense Management Software | Teampay by Paystand

A spend agent that chases receipts, codes spend, enforces your policy, and posts every transaction to your ERP — all in Slack and Teams.

Native to NetSuite, Sage Intacct, Dynamics 365, and QuickBooks Online.

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A Spend Agent in Slack and Teams. 24/7.

Cards get shared, receipts go missing, Amex gets reconciled by hand, and reimbursements land weeks late.
Teampay puts a spend agent on all of it — issued cards, connected Amex, and reimbursements in one workflow. The receipts get chased, the coding happens, and the books stay clean without anyone on your team doing it.
Your ERP doesn't change. Teampay layers the spend agent and controls on top.

Policy That Runs Itself.

Out-of-Policy Spend Prevented

Policy violations surface the moment they occur — not thirty days later when the charge is already recorded.

Automated Receipt Chasing

The spend agent pings, captures, matches, codes, and attaches the receipt. No receipt? Employee fills out a reason. Not your AP team's problem.

Automated Coding

Requests coded to route for approval. Transactions coded when they settle. GL, department, class, location, subsidiary — all attached automatically.

Posted as Native ERP Objects

Card transactions post as bills and bill payments — vendor-matched, coded. Not credit card transactions. Not journal entries. Not a CSV.

Period-Aware Sync

Transactions respect your accounting periods. A charge that posts after you've closed April lands in May automatically — no manual reclassification.

Audit Trail Built by Default

Every action logged, request to posting. Compliance is an output of the workflow — not a project layered on top of it.

How Expense Management Software Works

The spend agent lives in Slack and Teams. Employees request. Managers approve. Finance controls. Nothing new to install. Nothing new to learn.

Employee requests spend in Slack or Teams — guided step by step with vendor, amount, category, and reason.
Manager gets an approval card with full context. Approve or reject in one click.
Virtual card issued instantly, locked to the approved amount and vendor.
Receipt captured at swipe. Transaction coded automatically.
Transaction posts to your ERP as a native AP object — vendor-matched and coded.

100% of the workflow in chat. 1,600+ employees onboarded at One Medical with zero training. No new app. No portal. No separate login.

Built for Your ERP.

NetSuite, Sage Intacct, Dynamics 365, QuickBooks Online. Native two-way integration means every transaction posts to the general ledger already coded.

No manual export, import, or reclassification. Actuals update in real time instead of arriving as a reconciled batch at month-end.

Multi-entity support — multiple subsidiaries, each with its own card programs, reimbursement rules, and GL mapping. Employees see one experience.

Real Controls. Real Savings.

Copper

"We cut Teampay, we hire another accountant — tenfold more expensive." 78% faster close — 14+ days to 3. $13K in out-of-policy spend prevented.

RVshare

$30K in out-of-policy spend caught in 6 months. AI spend analysis surfaced policy violations before they compounded.

ConsenSys

~0 Amex reconciliation pages — down from 90+ across 97 cost centers.

RJ Reliance

"Teampay by Paystand has been incredibly transformational for our business. Reimbursable business expenses have dropped dramatically."

One Medical

1,600+ employees onboarded with zero training. 100% adoption in Slack.

Frequently Asked Questions

1. What is expense management software?

Expense management software helps businesses track, approve, and manage company expenses, including employee expense reports, reimbursements, and corporate card spending.

2. How does expense management automation work?

Expense management automation digitizes workflows such as expense submission, approval routing, reimbursement processing, and expense reporting.

3. What are expense reports?

Expense reports are records employees submit to request reimbursement for business-related expenses such as travel, meals, or supplies.

4. How does expense management software reduce manual work?

Automation reduces manual data entry by digitizing expense submissions, routing approvals automatically, and tracking transactions in real time.

5. What is expense reimbursement software?

Expense reimbursement software helps organizations manage employee reimbursement requests and ensures accurate and timely repayment.

6. Can expense management software integrate with accounting systems?

Many expense management solutions integrate with accounting software or ERP platforms to help maintain accurate financial records and reduce reconciliation work.

Expense Management Software That Replaces Your Next Hire.

A Spend Agent in Slack and Teams. 24/7.

Remarkable Results.
Already proven.

Every Type of Spend. One Policy Framework.

Issued Cards: Full Pre-Spend Control

Connected Cards: Post-Transaction Automation

Reimbursements

Budget Controls